7 Great Examples of a Business Meeting Request

In today's highly competitive business world, your email approach matters significantly when attempting to schedule a business meeting with potential clients. Understanding how to craft an attention-grabbing business meeting request email can make the difference between a meeting acceptance or a meeting denial. With Google's rigid email filtering and readers' limited patience for irrelevant emails, it's crucial to write meeting requests that are compelling and adhere to email etiquette.

In this guide, we'll dive into 10 great examples of business meeting requests and shed light on the principles that make them effective.

Key Elements of a Business Meeting Request Email

When we say "business meeting request email", we're referring to the emails you send to prospective clients. These emails aim to schedule a meeting—phone call, video conference, or in-person—to discuss how your product or service can solve their problems. The goal is simple: sell your solution to them. Regardless of the relationship level you have with the prospect, there is a simple model you can follow to structure your email. This model, known as the RAP model, involves:

In addition to the RAP model, you should also keep your sentences short and simple, your subject lines brief and to the point, and personalize your email as much as possible. These tips will help your email look authentic and not like something mass-produced.

Let's explore the examples:

Example 1: Professional Cold Email #1

This example is perfect for reaching out to someone unfamiliar with you. This email has a formal tone, which can be adjusted based on the situation:

Dear [Prospect's Name],

I’m [Your Name], a [Your Position] at [Your Company]. We specialize in [Your Speciality]. Considering you're a leading [Prospect's Role] in our niche, I believe a collaboration could benefit both of us.

I’d like to invite you for a meeting at [Location] on [Proposed Date and Time] to discuss this further.

Feel free to suggest another time if the proposed one doesn't suit you.

Kind regards,

[Your Name]

Example 2: Professional Cold Email #2

Dear [Prospect's Name],

I’m [Your Name] at [Your Company]. Our companies operate in the same niche, and I believe we could mutually benefit from cooperation. Our product suite is tailored to [Specific Purpose], which could significantly help with [Prospect’s Pain Points].

Could we meet at [Location] on [Date and Time] to discuss this further?

Have a great day,

[Your Name]

Example 3: Cold Email Displaying Your Credentials

Hi [Prospect’s First Name],

I’m [Your Name] from [Company Name], a specialist in [Your Area of Expertise]. We've served a range of clients, from venture-backed startups to Fortune 500 companies like [Big-name Clients].

Would you be available for a chat at [Time Options] to discuss how we can assist you with [Prospect Pain Points]?

Kind regards,

[Your Name]

Example 4: Reaching Out to Someone You've Recently Met

Hey [Prospect’s First Name],

We met at [Event] recently. You seemed interested in some of the services we offer. Would you like to schedule a brief meeting this week to see how we can assist you?

Let me know when you're available.

Sincerely,

[Your Name]

Example 5: Cold Email Highlighting an Issue

Hi [Prospect’s First Name],

While visiting your website recently, I noticed an issue: [Detail the Issue]. As a [Your Position] who has resolved similar issues for many other companies, I'm confident I could do the same for you, which could [Benefits of Fixing Problem].

I have some free time next week to discuss this. Here's a link to my meeting scheduler [Include Link].

Best,

[Your Name]

Example 6: Cold Email for SaaS Companies

Hi [Prospect’s First Name],

I’ve noticed the impressive work your company is doing in the [Prospect’s Industry]. I believe my company, [Your Company], could assist you in your growth by [Detailed Benefits]. We've worked successfully with companies such as [Client Names] and would love to do the same for you.

Could we schedule a brief chat this week to explore if we could be a good fit?

Regards,

[Your Name]

Example 7: Product Demo Request Email

Hi [Prospect’s First Name],

I’m [Your Name] from [Company Name]. We specialize in [Company Specialism] for clients like [Client Names]. They’ve experienced significant benefits, such as:

We're currently offering 10-minute demos. Would you like to schedule one? [Link to scheduler].

Regards,

[Your Name]